SumUp POS

WHAT IS A CASHBOOK?

The cashbook feature allows you to record all cash movements of your cash register and to always have an up-to-date overview of your cash balance.

Cash movements from sales are recorded automatically, other cash movements such as cash deposits or the payment of salary for example must be recorded manually in the cashbook.

SETTING UP THE CASHBOOK

Before the cashbook can be used, it must be set up once. 

This is a one-time process. So make sure you count all your available cash and enter it at this point.

The cashbook can only be set up directly after opening the till and must be set up before the first transaction.

If a transaction already has been carried out, the activation and setup will start after opening the next till.

To be able to use the cashbook feature, the following rights are required :

• access “drawer management”

• access “settings”

1. Log in to your cash register interface and open a till.
2. The cashbook onboarding flow will appear

   1. If no transaction has been carried out yet after the till was opened, follow the onboarding and enter the total available cash balance and confirm it - press “OK” to proceed with taking orders or choose “Take me to the cashbook” to go to the cashbook tab in the settings

   2. If at least 1 transaction has been carried out after the till was opened, the onboarding flow will appear after closing the till and reopening the till on the next business day - follow the onboarding and enter the total available cash balance and confirm it
      

3. Your cashbook is now set up and ready to use

MAKE AN ENTRY IN THE CASH BOOK

After the cash book is set up, you can make your entries.

To do this, proceed as follows:

1. First you can choose whether you want to enter a withdrawal or a deposit - select the corresponding button.
2. In the next step, enter the amount you want to book. 

Attention! In the case of a withdrawal, the amount may not be higher than the actual cash balance! 

If the amount is higher, you will receive a warning. Then please check your entry. In the case of a withdrawal, it is not necessary to enter the amount as a negative amount, this is done automatically !!!

1. Now select the reason for your withdrawal or deposit.
2. In the next step you have the possibility to enter an optional booking text (e.g. salary for employee XY).
3. In the last step, check your entries once again and confirm them.
4. Your booking is now entered.

CANCEL CASHBOOK ENTRIES

Due to legal regulations, it is unfortunately not possible to cancel a cashbook entry. Therefore, please pay attention to your entries in the overview before confirming the booking.

If you nevertheless need to change an entry, you can do this by making an adjustment entry. 

Proceed as follows:

1. Make a new entry in your cash book
2. Select either withdrawal or deposit depending on whether you want to correct the cash book positive or negative.
3. Now select the reason "Adjustment entry" and in the next step enter a reference in the optional booking text. This helps to better track the change.
4. Confirm your entry

GENERAL INFORMATION

To be able to use the cashbook, at least iOS14 and app version 3.13.18 are required. So if you don't find this feature in your cash register interface, make sure you have both iOS and the cash register app up to date.

By default, the use of the cash book is set to a manager's right, but other employee rights can also be set in the settings.

WHAT CHANGES DOES THE NEW CASHBOOK FEATURE BRING?

Before the cashbook were used to enter your daily starting cash balance after opening the till. This is no longer necessary and the feature was replaced by the use of the cashbook. After setting up the cash book once with entering the initial cash fund, the current cash balance will be automatically carried over to the business next day.

In addition, you will now find the starting cash fund and the current cash balance under the "Cashbook" tab instead of “Till Management”.